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Inventory Management
Track stock across shelves, stockrooms and locations. Set reorder points, raise purchase orders, receive deliveries and count without closing the shop.
Offered through guided early-access onboarding. We confirm exactly which features, devices and payment options are available for your business during a demo.
The problem
Nobody decides to run out of oat milk on a Saturday. It happens because the count was last week, the order went in late, and nobody saw the trend. Inventory Management turns sales into stock movements in real time, so reorder decisions happen before the gap appears.
Features
Every sale, return, transfer and wastage entry moves stock immediately, per location.
Set a minimum per item. When stock drops below it, the item appears on the reorder list with a suggested quantity.
Create purchase orders by supplier, send them as PDF or email, and track what is expected and when.
Receive a delivery against its purchase order, record shortages and update cost prices in one pass.
Run full or partial counts on a phone or tablet. Variances are recorded with a reason instead of silently overwritten.
For food businesses, link menu items to ingredients so selling a flat white deducts milk and coffee beans.
Workflow
Sales decrement stock and ingredient quantities.
Items below their reorder point appear on a list.
Raise a purchase order grouped by supplier.
Check the delivery in and update costs.
Business benefits
Reorder lists are driven by actual sales velocity, not by memory.
See slow-moving items and over-stocked lines before they become write-offs.
Cost prices update when deliveries are received, so gross margin reports reflect what you really paid.
Integrations
Integrations with third-party systems are scoped per project.
FAQ
When both run on Smile products, they share one stock record. For third-party ecommerce platforms, sync is built as an integration and scoped per project.
Book a demo focused on your business. We'll show the product as it is today and be clear about what's included.
